Office Assistant
Job Description
Office Assistant
Location: San Antonio, Texas
Why You’ll Love This Place:
What Your Day Looks Like
What We’re Looking For
Meet your Recruiter:
Cathi Mitchell Beecroft CPC, CTS | Director|
direct: 210.807.5628 | cmitchell@deaconrecruiting.com
Location: San Antonio, Texas
Why You’ll Love This Place:
- Fun, collaborative, and genuinely supportive team culture
- Strong camaraderie with high trust and high standards
- Leadership that encourages learning, process discipline, and growth
- Small-business environment where everyone contributes and is valued
- Balance of teamwork, accountability, and professionalism
What Your Day Looks Like
- Creating and sending invoices; managing past-due notices (high volume)
- Processing ACH, wires, credit cards, and check runs
- Daily Positive Pay review and banking support
- Ensuring prepaid orders are processed immediately
- Providing in-office administrative coverage and backup support
- Assisting with HR, onboarding, insurance, renewals, and office operations
- Supporting organizational and process-driven projects as needed
What We’re Looking For
- Strong bookkeeping focus with exceptional attention to detail
- Experience handling high-volume invoicing (500–700/month)
- Mid–advanced Excel skills (complex spreadsheets)
- Familiarity with QuickBooks preferred
- Comfortable with Microsoft 365 and evolving systems
- Polished written communication and customer-service mindset
- Highly reliable, process-driven, and accountable
- Team-oriented, adaptable, and willing to wear multiple hats
- Part-time availability acceptable (consistency and reliability are key)
Meet your Recruiter:
Cathi Mitchell Beecroft CPC, CTS | Director|
direct: 210.807.5628 | cmitchell@deaconrecruiting.com
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Step into a world of career possibilities in San Antonio, Texas! As a vibrant hub of culture, history, and opportunity, this city offers job seekers a unique blend of Texan charm and modern growth. From the iconic Alamo and romantic River Walk to the flavorful Tex-Mex cuisine and thriving arts scene with institutions like the McNay Art Museum and Tobin Center for the Performing Arts, San Antonio has something for everyone. With professional sports teams like the Spurs and a plethora of parks, there's always something exciting to do in this dynamic city. Don't miss out on your chance to explore our job listings and start your career journey in this enchanting region!