Document Administrator
Job Description
Documentation Administrator
San Antonio, TX
THIS ORGANIZATION OFFERS…
• Opportunity to become the trusted administrator of critical multi-entity family and business records
• High-impact role within a sophisticated single-family office supporting multiple entities
• Collaborative, relationship-driven environment with direct partnership in the records room
• Work with a supportive team and a very collaborative Direct Supervisor
YOUR TYPICAL DAY…
• Classify, file, and manage high volumes of documents (investment, ranch, vehicle, and entity records)
• Maintain document integrity through version control, naming standards, and access management
• Administer electronic filing systems (Revver) and support potential system enhancements
• Coordinate document retrieval requests and support audits, retention, and compliance processes
• Partner cross-functionally to ensure consistency while respecting established workflows and preferences
YOU HAVE / BACKGROUND PROFILE…
• Experience in document control, records administration, or high-volume administrative roles
• Exceptional attention to detail with strong organization and accuracy
• Ability to manage sensitive information with discretion and confidentiality
• Process-oriented mindset with patience and adaptability to established systems
• Proficiency in Microsoft Office; familiarity with electronic document systems
EXTRA CREDIT / NICE TO HAVES…
• Experience with Revver (formerly eFileCabinet)
• Exposure to records retention, archiving, and compliance audits
• Comfort supporting system transitions or document workflow improvements
For a confidential conversation: Lauren Costley | lcostley@deaconrecruiting.com | 210.494.1000
San Antonio, TX
THIS ORGANIZATION OFFERS…
• Opportunity to become the trusted administrator of critical multi-entity family and business records
• High-impact role within a sophisticated single-family office supporting multiple entities
• Collaborative, relationship-driven environment with direct partnership in the records room
• Work with a supportive team and a very collaborative Direct Supervisor
YOUR TYPICAL DAY…
• Classify, file, and manage high volumes of documents (investment, ranch, vehicle, and entity records)
• Maintain document integrity through version control, naming standards, and access management
• Administer electronic filing systems (Revver) and support potential system enhancements
• Coordinate document retrieval requests and support audits, retention, and compliance processes
• Partner cross-functionally to ensure consistency while respecting established workflows and preferences
YOU HAVE / BACKGROUND PROFILE…
• Experience in document control, records administration, or high-volume administrative roles
• Exceptional attention to detail with strong organization and accuracy
• Ability to manage sensitive information with discretion and confidentiality
• Process-oriented mindset with patience and adaptability to established systems
• Proficiency in Microsoft Office; familiarity with electronic document systems
EXTRA CREDIT / NICE TO HAVES…
• Experience with Revver (formerly eFileCabinet)
• Exposure to records retention, archiving, and compliance audits
• Comfort supporting system transitions or document workflow improvements
For a confidential conversation: Lauren Costley | lcostley@deaconrecruiting.com | 210.494.1000
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Step into a world of career possibilities in San Antonio, Texas! As a vibrant hub of culture, history, and opportunity, this city offers job seekers a unique blend of Texan charm and modern growth. From the iconic Alamo and romantic River Walk to the flavorful Tex-Mex cuisine and thriving arts scene with institutions like the McNay Art Museum and Tobin Center for the Performing Arts, San Antonio has something for everyone. With professional sports teams like the Spurs and a plethora of parks, there's always something exciting to do in this dynamic city. Don't miss out on your chance to explore our job listings and start your career journey in this enchanting region!